About us
Dental Aftercare Notes helps dental teams deliver clear, consistent post-treatment instructions — every time.
We built this because patients forget, staff get busy, and documentation matters. With over 100 dentist-approved instruction sets, your team can email, text, print, and customize notes in seconds so patients know exactly what to do after they leave.
Our mission is simple: protect your patients, protect your practice, and make follow-up effortless. Clear aftercare isn’t just good service — in many places, it’s a key part of meeting standards of care. Dental Aftercare Notes makes it easy to do the right thing quickly, and to do it the same way across your whole office.
A few things we’re great at
Because Care Doesn’t End at the Chair
At Dental Aftercare Notes, we believe that what makes us great isn’t just technology — it’s how we help dental teams care for their patients beyond the chair. We combine clarity, consistency, and customization so every patient gets the right instructions in the right way, every time. By making aftercare simple to send and easy to understand, we save your staff time, reduce patient confusion, and support your practice in meeting the highest standards of care.
Making aftercare fast (really fast)
Open a procedure, click email or text, and you’re done. No hunting for PDFs, no copy-paste from old files, no reinventing the wheel at 5:30 PM.
Why it matters: Speed reduces front-desk bottlenecks and gets patients the right info while it’s still fresh.
Keeping instructions crystal clear
Every instruction set is written in plain language, organized by what to expect, what’s normal vs. not, when to call, and urgent red flags.
Why it matters: Clear instructions reduce complications, after-hours calls, and patient anxiety.
Staying within standards of care
You can customize wording to match your clinical preferences, brand the handouts, and document what was sent and when.
Why it matters: Consistent delivery and documentation of aftercare support your legal and professional obligations across many states and countries. (This is general information, not legal advice.)
Get started
Start Free Trial
Start free for 30 days. No setup fee. Free upgrades forever.
Create your account, pick your most-used procedures, and send instructions by email, text, or print in minutes.
30-Day Free Trial
No Setup Fee
Free Upgrades
Standard of Care
Staying Within the Standard of Care
Delivering clear, consistent post-treatment instructions isn’t just good service — it’s often considered part of the standard of care in dentistry.
Every state, and many countries, expect that patients receive understandable aftercare directions for procedures such as extractions, implants, crowns, root canals, or pediatric dentistry. If complications arise, documented aftercare can be the difference between showing your office followed professional standards or being left exposed.
Dental Aftercare Notes helps your practice stay protected by:
Consistency — Patients always receive the right instructions, in the same structured format.
Documentation — Every email, text, or printout is logged, showing exactly what was provided and when.
Customization — Notes can be adapted to your preferences, while still keeping the core safety standards intact.
Clarity — Instructions are written in plain language, reducing misunderstandings and unnecessary callbacks.
When patients leave your office with clear, customized aftercare — and you have a record of providing it — you’re not just helping them heal. You’re also demonstrating your commitment to patient safety, professional ethics, and legal compliance.
Services
100+ Procedure Instructions Library
Covers common and advanced procedures (extractions, implants, crowns, RCT, dentures, whitening, perio, pediatrics, and more).
Why it’s critical: Staff don’t waste time building or searching for instructions. Patients get consistent, vetted guidance.
One-Click Email and/or SMS Delivery
Send instructions directly to the patient (or caregiver) from your dashboard via email and/ or SMS
Why it’s critical: Creates a clear, time-stamped trail and reduces “I never got the instructions” calls.
Easy Import Patient Data
Being able to import your practice’s patient list makes Dental Aftercare Notes even easier to use. Instead of entering details one by one, your entire patient database is ready inside the app from day one.
This saves valuable staff time, reduces errors, and ensures every patient can quickly receive the right post-treatment instructions by email, text, or print — without extra steps.
Print-Ready Handouts
Generate branded, clean handouts for patients who prefer paper.
Why it’s critical: Not every patient uses email/text — and paper is still essential for elder care, pediatric caregivers, and surgery companions.
Customizable Templates & Branding
Adjust language to your clinical style, add practice branding, and save favorites.
Why it’s critical: Aligns with how your dentists practice, keeps messaging consistent across providers, and strengthens your brand.
Delivery Log & Version History
Record what was sent, how it was sent (email/text/print), and when. Track revisions to your templates.
Why it’s critical: Supports documentation needs, QA reviews, and helps demonstrate a consistent aftercare process if questions arise.
Our team
Here to help you on your journey with Dental Aftercare Notes
Cary Ganz DDS
CEO
Hudson Petersen
Head of engineers
Agata Stephenson
Support Specialist
What are you waiting for?
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Contact us
Questions, demos, or help getting set up? We’re here for you.
Email: support@theoncallbot.com
Hours: Monday–Friday, 9:00 AM–6:00 PM ET
Response Time: Typically within one business day