🛡️ Privacy Policy
Effective Date: October 5, 2025
Website: https://www.dentalaftercarenotes.com
Owned by: The OnCall Bot LLC — St. James, NY
1. Introduction
Dental Aftercare Notes (“we,” “our,” “us”) is owned and operated by The OnCall Bot LLC, a New York-based company. We respect your privacy and are committed to protecting the personal information you share with us through our website and application.
This Privacy Policy explains how we collect, use, store, and protect your information when you use our services.
2. Information We Collect
We may collect the following types of information:
Personal Information: Name, email address, and login credentials (username and password) when you register.
Professional Information (Dentists): Practice name, address, and related details for service setup.
Usage Data: Information on how you interact with our app, including page views, browser type, and device information.
Patient Information: When entered by the dental office, only to the extent required for post-treatment communication or documentation. This data remains the sole property of the submitting dental practice.
We do not sell or share patient data with third parties.
3. How We Use the Information
We use the collected information to:
Provide and maintain our services.
Improve application functionality and user experience.
Respond to user inquiries and provide technical support.
Send updates, security alerts, and administrative messages.
Comply with applicable legal obligations.
4. Data Storage and Security
All data is encrypted during transmission and storage using industry-standard security protocols (SSL/TLS).
Access to user data is restricted to authorized personnel only.
While we take every precaution to protect your data, no system is 100% secure. You use our platform at your own discretion.
5. Data Retention
We retain information for as long as necessary to provide services and comply with legal or business obligations.
Users may request deletion of their data by contacting support@theoncallbot.com.
6. Sharing of Information
We do not sell, rent, or trade personal or patient information.
We may share limited data with:
Service Providers: For hosting, maintenance, and analytics, under strict confidentiality agreements.
Legal Authorities: If required by law or to protect our rights or others’ safety.
7. Cookies and Analytics
We use cookies and analytics tools (like Google Analytics) to understand how users interact with our app and improve our services. You can control cookies through your browser settings.
8. HIPAA Compliance Disclaimer
Dental Aftercare Notes is designed for educational and communication purposes. It does not replace a dentist’s professional judgment. Dental offices are responsible for maintaining HIPAA compliance when entering or transmitting patient-related data through the platform.
9. Your Rights
You have the right to:
Access, correct, or delete your personal information.
Withdraw consent for processing where applicable.
Request data portability.
Please contact support@theoncallbot.com for any privacy-related requests.
10. Updates to This Policy
We may update this Privacy Policy periodically. Continued use of the website after changes constitutes acceptance of the revised policy.